Assign the Global Administrator role to a user account in Office 365

You have set up Office 365, and now you have decided to appoint a person as the global administrator. You might be handing over the baton to a new team member or even delegating tasks to a different person. Whether the purpose is to set up a new account or to add someone to the existing setup, don't worry! This guide will walk you through a detailed process of how to assign the role of global administrator in Office 365. It will include Outlook administrative privileges as well.

The global administrator role is the ultimate key to your Office 365. The individual who is vested with this role has unlimited access to all the administrative features in your Office 365 Subscription, including Outlook admin rights. They can: 

  • Add users

  • Manage licenses

  • Set up configuration

Now, let's dive a bit deeper into why assigning this role is crucial, especially when it comes to Outlook administration.

The Importance of the Global Administrator Role

Now that we have comprehended the importance of the global administrator role let us go through the steps of assigning it to a user account in Office 365. Let us ensure that admin privileges in Outlook are included. 

By assigning the global administrator role to a trusted person or a team, Outlook administration is centralized, and the tasks critical to the business are managed. This will help simplify processes, improve efficiency, and reduce the probability of unauthorized access or configuration mistakes due to Outlook.

Also, the global administrator role acts as a guard against any interruptions or security breaks that may occur in Outlook. They can:

  • Manage the user accounts, 

  • Access permissions, 

  • Settings for the entire Microsoft Office 365 suite. It implies that they are essential to data integrity and the protection of sensitive information.

Step-by-Step Guide: Assigning the Global Administrator Role

Now, let's discuss the step-by-step procedure for assigning it to a user account in Office 365. 

Sign in to Office 365 Admin Center

  • Navigate to https://admin.microsoft.com/.

  • Sign in with your admin credentials. 

  • The Admin Center dashboard will reflect on your screen. 

Access the Users Page

  • From the Admin Centre dashboard, pick and click on the "Users" menu. 

  • It will take you to the page where you can create, delete, and edit all the users of your Office 365 subscription.

Choose the User to Assign the Global Admin Role

  • Scroll through your list of users (hopefully not too long of a list!) and find the lucky individual who will be bestowed with the global administrator role, including Outlook admin privileges. Click on their name to open up their user profile.

Assign the Role

  • Here comes the turning point, the key element. You can access the "Roles" section of the user's profile by clicking on the "Roles" tab. 

  • You will see a button labeled "Edit roles" 

Select Global Administrator, Including Outlook Admin

  • Scroll through the list of available roles until you find "Global Administrator." This is the golden ticket we're after. Check the box next to it to assign the global administrator role to the user, ensuring Outlook admin privileges are included.

Save Changes

  • Don't forget this crucial step! After selecting the global administrator role, make sure to save your changes. 

  • Look for a "Save" or "Save changes" button (it's usually at the bottom of the page) and give it a click.

Confirm the Assignment

  • Once you've saved your changes, take a moment to double-check everything. Make sure the user you selected now has the global administrator role assigned to them, including Outlook admin privileges. You can always go back and make adjustments if required.

Best Practices for Global Administrator Management, Including Outlook Admin

Assigning the global administrator role, including Outlook admin privileges, is just the first step. To ensure effective administration and maintain security, it's essential to follow some best practices:

  • Implement Role-Based Access Control (RBAC)

Don't forget to set up RBAC to provide users with only the access they require to manage their job functions in Outlook and other Office 365 services.

  • Regularly Review and Update Roles

Periodically review the users that have been assigned to the global administrator role, including Outlook admin privileges. Make changes as necessary to ensure proper access management.

  • Enable Multi-Factor Authentication (MFA)

Enabling MFA to prevent unauthorized access enhances the security of global administrator accounts. It will also include Outlook admin accounts.

  • Monitor Administrator Activities

Implement logging and monitoring solutions to track administrator activities within Outlook and other Office 365 services. This helps detect and respond to suspicious behavior or potential security incidents.

To Sum It Up!

Giving the global administrator role in Office 365, including Outlook admin privileges, is an essential task that enables overall administration and security management throughout your organization. Following the given instructions and applying the recommended practices, you can provide trusted individuals with the necessary permissions while protecting your Office 365 environment, including Outlook, against possible threats. Mind that might is might. Be selective in choosing your global administrators and implement preventive measures to maintain the integrity and security of your Office 365 subscription, especially Outlook.


Was this answer helpful? #2 #5
 

Did We Miss Out on Something?

Relax, we have you covered. At Go4hosting, we go the extra mile to keep our customers satisfied. We are always looking out for opportunities to offer our customers “extra” with every service. Contact our technical helpdesk and we’d be more than happy to assist you with your Cloud hosting, Colocation Server, VPS hosting, dedicated Server or reseller hosting setup. Get in touch with us and we’d cover all your hosting needs, however bizarre they might be.

Related Questions

Submit your Query

  • I'm not a robot

Browse by ServicesBrowse by Services

Resource Library

What is Cloud Computing

Understand the term cloud computing, the ongoing trend, its playing field, future growth and how industry...

Myths about Cloud Computing

Cloud computing, in the recent years, has become a subject of significant discussion among the industry experts.

Download Now

Did We Miss Out on Something?

Relax, we have you covered. At Go4hosting, we go the extra mile to keep our customers satisfied. We are always looking out for opportunities to offer our customers “extra” with every service. Contact our technical helpdesk and we’d be more than happy to assist you with your Cloud hosting, Colocation Server, VPS hosting, dedicated Server or reseller hosting setup. Get in touch with us and we’d cover all your hosting needs, however bizarre they might be.

Submit Query

Please fill in the form below and we will contact you within 24 hours.