Gone are the days when employees solely relied on the organization’s issued technologies and tools like phones, computer terminals, PCs, and typewriters to accomplish their day-to-day assignments. Now, Bring Your Own Device (BYOD) is here to encouraging employees to use their personal phones, tablets and laptops to work from anywhere. As businesses across all domains are allowing their employees to leverage their personal devices to connect to organization’s infrastructure, BYOD is perpetually becoming a business norm.
BYOD and cloud hosting services have evolved in the same time period, both allowing businesses to work from anywhere in a productive manner.
The benefits of implementing a smart BYOD policy are impressive, stating from great cost savings to higher returns and greater employee satisfaction level. In this regard, Gartner’s study reveals that approximately half of entrepreneurs in the United States will have a BYOD policy in place by the next year. However, implementing a BYOD is an intricate undertaking for any business. Reason- determining which tools and technologies should be opt-in to manage a smorgasbord of personal devices that the organization does not own is a daunting task.
Greater Employee Efficiency: Enabling employees to work from their preferred devices (smartphones, tablets, and laptops) bolsters efficiency, both, at personal and professional levels. Allowing them to work from home or when they are commuting ensures employee convenience and makes them happier. It goes without saying that the happier the employees, the more their productivity and focus. The reason behind their increased productivity is their familiarity with the device, which they can handle more effectively and efficiently. That’s why they are quick on the job. Industry trends reveal that this is the most fundamental reason why businesses are embracing BYOD policy as a part of their organization.
- They are available and connected to their colleagues. It promotes teamwork and bolsters collaboration.
- Gives access to all the information that they need to do their jobs from their personal devices.
- Encourages them to do the job quickly and adeptly.
- Improves job satisfaction and morale, thereby, improving business productivity
- Enables them to add preferences as per their convenience.
However, real productivity gains will depend on the nature of individual employees and their willingness to work.
Cost Savings: Dollars can be saved! Well, as businesses are under constant pressure to embrace the advancing technologies to satiate their end-users’ needs while keeping the capital expenses as less as they can. Here, BYOD is to rescue. Allowing employees to use their own personal devices means less costs and simplified management as businesses need not worry about procuring more systems or managing them. However, the cost savings earned by adopting BYOD are likely to differ from company to company.
Advanced technology: Another prevalent benefit that can be drawn out of BYOD is- it boosts employees to keep up with the latest in technology. And, most of the employees do it on their own, which opens the door to innovation and shrugs off the responsibility of your IT team to upgrade the required IT infrastructure.
The other side of the equation is, implementing a smart BYOD policy is a challenge assign for many organizations. And, the organization that has yet not shifted gears for this prevalent trend, may come to witness lack of security and control, and decreased employee productivity.
Let’s take a look at some important pointers that every organization should consider before leveraging BYOD:
An Audit Is Necessary: Before getting on to this trend, it is important to understand the impact of adoption on your business’s bottom line. Try and find out what devices your employees are making use of and why they want an access to it. Compare the findings and then decide your course of action.
Don’t open it for all: You can’t trust everyone, especially when you are in a business. Only trusted employees and those who spent a good amount of time with your company should be allowed to use their personal devices for work. Remember, making it open for all can have a serious impact on your business’s performance.
Passwords are necessary: Ensure that your employees’ devices have a password on their devices, so that illicit activities can be prevented. If anyone gains access to your business-critical data, you can think of adverse results.
Categorization is equally important: Acquainting your employees with the good and bad of BYOD is important, so that they can stay focused and cautious when using their personal devices. It is equally important to educate those keeping personal activities at bay from business-related activities. Apart from this, implement policies and filters to protect your sensitive data. You should also decide whether the confidential data should be or should not be accessible on these personal devices. If not, you can restrict it.
Document the Policy: If you have decided to opt for BYOD policy, document it. Share the copies with your eligible employees, citing all the guidelines and compensations that they need to do if the said policy gets breached.
The above discussion self-connotes that BYOD is here to stay and will leverage businesses across all walks. But, only when it is implemented smartly keeping all considerations in mind.