G Suite vs Microsoft 365: Which Email Hosting Service Is Best in 2023

Once the creation of the website completes, the next step for any business owner is usually to get a professional business.

A reliable and efficient email service for your business can help you focus on running and growing your business. 

A professional business email address, such as [email protected], is a powerful branding tool that differentiates you from generic email addresses like @gmail.com or @outlook.com. It gives your business a more professional image and can help establish trust with potential customers.

So, if one of them is looking for a reliable and efficient email hosting solution, you’re at the right place. 

In this article, I will compare the email hosting services of Google Workspace and Microsoft 365 and help you figure out which is better for your business.

What is G-Suite? 

G Suite (previously known as Google Apps for Work) is a set of cloud-based productivity and collaboration tools developed by Google. It includes various tools such as Gmail, Google Drive, Google Calendar, and Google Docs. G Suite also includes a professional email hosting service that allows businesses to use their own custom domain name for their email addresses rather than a generic Gmail address.

One of the main features of G Suite’s email hosting service is that – 

• It integrates with other G Suite tools, such as Google Calendar and Google Drive.
• Allowing for seamless collaboration and communication within a company.
• G Suite offers a variety of security features, such as two-factor authentication and encryption, to keep your emails and data safe.

G Suite’s email hosting service also includes a large amount of storage and built-in spam filtering to help keep your inbox organized. Additionally, it is highly customizable, with many settings and options to fit the needs of a business.

Overall, G Suite is a comprehensive email hosting service that offers a range of features for businesses of all sizes. It can help businesses streamline communication and collaboration and offer robust security and customization options.

What is Microsoft 365?

Microsoft 365 (previously known as Office 365) is a cloud-based subscription service from Microsoft that includes a set of productivity and collaboration tools, such as Microsoft Exchange, Outlook, Word, Excel, and PowerPoint. Microsoft 365 also includes a hosting email service that allows businesses to use their own custom domain name for their email addresses rather than using a generic Outlook.com address.

One of the main features of Microsoft 365’s email hosting service is that – 

• It is based on Microsoft Exchange, a widely used and robust email server platform. 
• It also has a built-in calendar, contacts, and tasks feature, allowing better scheduling and organization. 
• Microsoft 365 offers a variety of security features, such as two-factor authentication, data encryption, and advanced threat protection to keep your emails and data safe.

Microsoft 365’s email hosting service also includes a large amount of storage and built-in spam filtering to help keep your inbox organized. Additionally, it also provides the ability to set up automatic email replies and also can set up rules for sorting and organizing emails.

Overall, Microsoft 365 is a comprehensive email hosting service that offers a range of features for businesses of all sizes. It can help businesses streamline communication and collaboration and offer robust security and customization options. It also has great integration with other Microsoft products, such as Microsoft Teams, SharePoint, and OneNote.

Comparison Between G Suite And Microsoft 365 Email Hosting Service

Feature	G Suite	Microsoft 365
Price	$6/user/month for a basic plan,  $12/user/month for a business plan	$6/user/month for a basic plan,  $12.50/user/month for a business plan
Storage	30 GB per user for a basic plan, unlimited storage for the business plan	50 GB per user for a basic plan, unlimited storage for the business plan
Email limit	No limit on the number of emails that can be sent or received per day	300 messages per day for basic plan, no limit for the business plan
Email Retention	30 days for a basic plan, unlimited retention for the business plan	No retention for a basic plan, unlimited retention for the business plan
Email recovery	Ability to recover deleted emails for up to 25 days	Ability to recover deleted emails for up to 30 days
Custom domains	Ability to use custom domains for email addresses	Ability to use custom domains for email addresses
Email forwarding	Ability to forward emails to another email address	Ability to forward emails to another email address
Email Archiving	Ability to archive emails for long-term storage and compliance	Ability to archive emails for long-term storage and compliance
Collaboration	Includes Google Docs, Sheets, and Slides for real-time collaboration and editing	Includes Microsoft Office Suite for real-time collaboration and editing
Mobile apps	Available on iOS and Android	Available on iOS and Android
Email client compatibility	Compatible with popular email clients such as Outlook, Thunderbird, etc.	Compatible with Outlook and other Microsoft email clients.
Email encryption	Includes S/MIME encryption for secure email communication.	Includes Exchange Online Protection for spam and malware filtering.
Email Filtering	Includes spam filtering and virus protection.	Includes spam filtering and malware protection.
Email migration	Includes tools for migrating email from other platforms.	Includes tools for migrating email from other platforms.
Email signature	Includes the ability to create and manage custom email signatures.	Includes the ability to create and manage custom email signatures.
Email delegation	Includes the ability to delegate access to email and calendar.	Includes the ability to delegate access to email and calendar.

Conclusion

Both G Suite and Microsoft 365 are excellent email hosting services that offer a wide range of features and tools for businesses of all sizes. The choice between the two will depend on your specific needs and preferences. Thus, it is important to evaluate each service’s specific features and pricing to determine which is the best fit for your business in 2023.